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Monday, October 24, 2016

Using Formatting Marks In Microsoft Word 2016

Formatting marks are marks or characters which are by default invisible to a MS Word 2016 user but these marks is what determines the layout of the document. Thus, these marks are what is used to troubleshoot any printing problem of the document whereby the appearance of the document in the computer's monitor will be different from the document's appearance when printed.

To use Formatting Marks, this is, to unhide the formatting marks so that it will because visible in Word 2016, do the following:

How To Unhide/Hide Formatting Marks In Word 2016 Using The Ribbon
  1. Click on the Home tab.

  2. Click the Show/Hide ¶ command button in the paragraph group.

  3. To Hide them, click on the Show/Hide ¶ command button again. 

How To Unhide/Hide Formatting Marks Using Shortcut Key
  1.  Press Ctrl + * (i.e. Ctrl + Shift + 8) to unhide or show the formatting marks.
  2. Press Ctrl + * again to hide it.
Some Formatting Marks.
Paragraph or Pilcrow is used to specify the end of a paragraph.
¤ End of Cell Marker is used to specify the end of a cell in a table.
Line break Line Break is used to the start of the next line is as a result of line break and not that the previous line is the end of the paragraph.
Space character Space Seperator is the dot between the A and B, it is used to specify that there is a space applied between words. etc.

Turning On or Off Selected Formatting Marks In MS Word 2016
 Even without you unhide formatting marks so that is can start showing, Word 2016 gives you the option to specify which formatting marks should show and not show.
To use this customization right of yours, do the following:
  1. Click on the File tab in the Ribbon
  2. Click on Options in the left section of the backstage view
  3. Select Display in the left section of the Options dialog box.
  4. Under Always show these formatting marks on the screen, check the boxes for any formatting marks you want to see even when Show/Hide is turned off.
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